The Department of Homeland Security’s Immigration and Customs Enforcement department has issued a new rule, amending regulations pertaining to electronic I-9 forms. This rule was published in the Federal Register on July 22, 2010, and takes effect on August 23, 2010.

Maintaining compliance with I-9 rules and regulations is not just good business sense—it’s the law. There are severe legal repercussions for employers who do not maintain compliance, including costly fines and possible criminal prosecution, depending upon the infraction. For example:

  • Hiring an unauthorized worker can result in fines up to $5,500.
  • Improperly filed I-9 forms that are missing information can lead to fines up to $1,100 (even if the employee in question is legally authorized to work in the United States).
  • Knowingly committing or participating in document fraud can lead to fines up to $3,200 per document for the first offense and up to $6,500 per document for subsequent offenses.

It is obviously a wise choice to pay meticulous attention to any new rules put forth by the DHS. Noncompliance can clearly result in a heavy financial burden—and no employer wants to face possible criminal prosecution. It is always in an employer’s best interest to diligently follow the DHS rules for I-9 compliance and to be fully informed about new updates and amendments to existing regulations.

We want to make sure that you are fully informed about these changes so that you can maintain consistent I-9 compliance, and to avoid the legal repercussions of noncompliance. For more information about the new DHS regulations for electronic I-9 forms, just click the link below.