As of August 23, 2010, the Department of Homeland Security’s Immigration and Customs Enforcement Agency enacted new rules and guidelines concerning employees’ I9 compliance status and verification. The I9 Form, or Employment Eligibility Verification form, is used to verify the work eligibility of an employee. Since these are government regulations, serious federal charges can be filed for failing to comply or falsifying information, even if by mistake or ignorance of the new rules.
An informational white paper has been compiled which covers all of the new changes in terms and language that doesn’t require a business law interpreter to translate it to you. All of the complicated federal regulations and guidelines, definitions, and dates are all lined out in an easy to follow portable document format. Some of the key changes outlined in the paper include:
New completion times for Section 2 of the I9 Form
Employers are now required to complete an I9 verification form within three business days, not calendar days.
New Audit Trail Guidelines
Employers are only required to keep an audit trail of changes made to the I9 form, not every time the form is viewed.
New Paper and Electronic Verification Guidelines
Employers can opt for electronic verification (E-Verify), paper verification (I9 Form), or a combination of both systems.
Electronic Storage System Guidelines
Employers are free to change their electronic storage systems, given that they comply with the performance regulations.
While these are just a few of the points discussed in the informational white paper, there are 15 points covered in detail that every employer should know. The E-Verify system, along with the DHS new rules, are designed to help employers verify eligibility as quickly and easily as possible, while helping to eliminate fraud and illegal workers at the same time. I9 compliance is fairly simple if you know what the requirements are and how to comply with them. Take a moment to download the informational white paper at http://www.i-9compliance.com/whitepaper/ and be sure you know what the new changes are. Failing to comply with the I9 regulations can lead to fines, lost time, and even federal charges depending on the situation.